Generations United is the national nonprofit that promotes and strengthens practices and policies to benefit all generations. The Grants and Contracts Specialist is responsible for administering grants and contracts and providing other financial and administrative support for Generations United. These responsibilities include managing contracts and vendors, financial compliance, grants management, and supporting event logistics. Other activities include assisting with our biennial global conference and special events and engaging in Generations United’s Diversity, Equity and Inclusion (DEI) work.
Essential Functions, Duties, and Responsibilities include the following:
- Contracts and Vendors
- Researching, developing, negotiating, finalizing, monitoring, and maintaining vendor, sub-recipient, consultant, and subject matter expert contracts and other contracts
- Maintaining administrative relationships with vendors, subrecipients, and consultants
- Following DEI protocols in managing contract and vendor processes
- Maintaining contract and vendor files
- Grants Management
- Working with staff to submit required documentation for grant applications and reports
- Organizing and participating in regular budget meetings for all grants, including kick-off, quarterly, and close-out meetings
- Managing grant compliance, including updating accounting tracking documents, managing deadlines, and fulfilling reporting requirements
- Assisting with the identification of grant opportunities
- Financial Management
- Managing company credit cards by ensuring that expense reports and required backup are submitted on time by staff.
- Conferences & Events
- Managing vendors and contracts for Generations United’s events and biennial conference, including rental, food and beverage, room set-up, and audio/visual agreements.
- Other Responsibilities
- Proactively monitor media and make suggestions for social media, weekly GTW newsletter and other external communications
- Assist with organization-wide events
- Other duties as assigned
Knowledge, Skills, and Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bachelor’s degree in business or finance preferred. Minimum of two to four years of experience in financial management (bookkeeping, grants, and contracts); or equivalent combination of education and professional experience.
- Bachelor’s degree in business or finance preferred. Minimum of two to four years of experience in financial management (bookkeeping, grants, and contracts); or equivalent combination of education and professional experience.
- Excellent computer skills and proficiency in Microsoft Office Suite
- Sound and accurate judgment with an ability to support and explain reasoning for decisions, include appropriate people in decision-making process, and ensure timely decisions are made
- Good organizational skills and the ability to handle multiple tasks
- Strong professional ethics and commitment to DEI
- Support of Generations United’s mission
Ability to work independently in fast-paced office environment, some flexible hours and travel may be required
- Ability to work in the Washington, DC headquarters office is strongly preferred – the office is currently open with hybrid and remote work flexibility
The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job.
- Works in office areas. Interacts with staff, the public, consultants, and outside vendors. May be subjected to interruptions throughout the workday.
- While performing the duties of this job the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is expected to use a handcart, move, or lift heavy items up to 25 pounds. Running errands on foot is occasionally required. The vision requirement includes close vision.
Equal Employment Opportunity:
Generations United is committed to equal employment opportunity for all individuals. No employee or applicant for employment shall be discriminated against on the basis of race, color, religion, conscience, national origin, disability, age, and sex (including gender identity, sexual orientation and pregnancy) and any other personal characteristic protected by federal, state or local law.
Status: 100% FTE
Reports To: Finance and Operations Director
Salary: $58,000 – $63,000 annually
Interested applicants should send a cover letter and resume to email@example.com.